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Privacy Policy

This Privacy Policy explains how ASHEPA collects, uses, stores, protects, shares, and retains personal information for the Africa Occupational Health and Safety National Quiz 2026.

Effective date: 2026   |   Applies to: all participating African countries, country pages, registration forms, learning areas, quiz pages, leaderboards, certificates, verification pages, and support communications.

Africa-wide privacy coverage

The African Safety, Health and Environmental Professional Association, referred to in this Privacy Policy as ASHEPA, sponsors the Africa Occupational Health and Safety National Quiz 2026 through an online learning, registration, quiz, certificate, and verification platform. This Privacy Policy applies to participants, applicants, winners, website users, certificate holders, sponsors, partners, and any person who uses the platform or communicates with ASHEPA about the quiz.

ASHEPA processes personal information for lawful quiz administration, learning access, participant verification, fraud prevention, certificate issuing, leaderboard management, winner confirmation, communication, support, reporting, and compliance with applicable data protection, electronic communications, cybersecurity, and cybercrime requirements in each participant’s selected African country.

Algeria Algeria Angola Angola Benin BEN Botswana Botswana Burkina Faso Burkina Faso Burundi BDI Cabo Verde CV Cameroon Cameroon Central African Republic Central African Republic Chad Chad Comoros COM Congo Congo Democratic Republic of the Congo Democratic Republic of the Congo Côte d’Ivoire Côte d’Ivoire Djibouti DJ Egypt Egypt Equatorial Guinea EQG Eritrea Eritrea Ethiopia Ethiopia Gabon Gabon Gambia GMB Ghana Ghana Guinea Guinea Guinea-Bissau GNB Kenya Kenya Liberia Liberia Libya Libya Madagascar Madagascar Malawi Malawi Mali Mali Mauritania Mauritania Mauritius MUS Morocco Morocco Mozambique Mozambique Namibia Namibia Niger Niger Nigeria Nigeria Rwanda RWA São Tomé and Príncipe STP Senegal Senegal Seychelles SYC Sierra Leone Sierra Leone Somalia Somalia South Sudan South Sudan Sudan Sudan Tanzania Tanzania Togo TGO Tunisia Tunisia Uganda Uganda Zambia Zambia Zimbabwe Zimbabwe South Africa South Africa Eswatini ESW Lesotho LSO

Organization Responsible for the Platform

Program: Africa Occupational Health and Safety National Quiz 2026

Organization: African Safety, Health and Environmental Professional Association (ASHEPA)

Program Email: Support@ashepa.org

Personal Information Collected

ASHEPA may collect full name, email address, country-specific phone number, province, city, country, participant category, school, college, university, organization, professional status, account login information, candidate ID, age group, registration date, quiz category, and communication records.

Undergraduate participants must upload a valid student ID card. HSE Professional participants must upload a valid National Registration Card, passport, or other approved identification document. These documents are used for category confirmation, identity verification, integrity review, winner confirmation, certificate validation, and administrative checks.

The platform may collect a verification photo, course progress, lesson completion records, quiz attempts, selected answers, scores, marks, submission time, duration, IP address, browser type, device information, system logs, certificate number, certificate verification token, and certificate status.

Privacy Principles

ASHEPA will process participant information fairly, transparently, and only for legitimate quiz, learning, verification, certificate, security, support, reporting, and administrative purposes. ASHEPA will limit access to authorized persons, avoid unnecessary publication of private information, and use reasonable safeguards to protect records from unauthorized access, loss, misuse, alteration, or disclosure.

Participant information will not be sold. Uploaded identification documents, passwords, verification photos, private support records, and internal fraud review notes will not be published for marketing or public recognition.

Purpose of Processing

ASHEPA uses personal information to register participants, create participant accounts, confirm eligibility, verify the correct category, provide learning materials, unlock the quiz, administer timed quiz attempts, calculate results, detect suspicious activity, conduct integrity review, communicate with participants, confirm winners, issue certificates, publish approved rankings, and respond to support requests.

Information may also be used to prepare anonymized or aggregated reports for sponsors, partners, internal program review, training improvement, and public communication about the performance and reach of the quiz. ASHEPA will not publish uploaded identity documents, verification photos, passwords, or sensitive administrative records.

Legal and Administrative Basis

ASHEPA processes participant information because it is necessary for registration, learning access, quiz administration, certificate issuing, platform security, fraud prevention, participant communication, compliance with applicable law, and legitimate program administration.

By registering, participants confirm that they understand and accept the processing of their information for the purposes described in this Privacy Policy, the Competition Rules, and the Terms and Conditions.

Verification Photo, Documents, and Integrity Data

The verification photo and uploaded documents may be reviewed by authorized ASHEPA administrators to confirm identity, protect the integrity of the competition, prevent impersonation, and verify that the participant is competing in the correct category.

Quiz timing, IP address, device information, submission records, repeated device patterns, multiple account indicators, and unusual quiz behaviour may be used for fraud detection and integrity review. Fraud detection helps ASHEPA identify activity that may require administrative review. A flagged record does not automatically mean disqualification; ASHEPA may review the record before making a decision.

Certificate and Public Verification

Participants who successfully complete the required learning process and submit the online quiz may receive a Certificate of Participation from ASHEPA. Certificate verification pages may display limited certificate information such as participant name, candidate ID, certificate number, program name, category, result status, issue date, and certificate validity.

This limited public verification is necessary to confirm the authenticity of certificates issued through the platform.

Leaderboard and Recognition

The platform may publish approved leaderboard or recognition information, including participant name, category, score, ranking, institution or organization, and country/province where appropriate. ASHEPA may delay, edit, hide, or remove leaderboard entries while integrity review is ongoing.

Cookies, Sessions, and Technical Data

The platform may use cookies, login sessions, local storage, and similar technologies to keep participants logged in, protect accounts, support language and interface functions, maintain quiz sessions, reduce abuse, and improve platform performance.

Disabling cookies or similar technologies may prevent registration, login, dashboard access, course completion, quiz participation, or certificate access from working properly.

Sharing of Information

ASHEPA may share information only where necessary with authorized administrators, technical service providers, hosting providers, email delivery providers, certificate verification systems, professional reviewers, sponsors or partners receiving aggregated reports, and lawful authorities where required by law or necessary to protect the integrity of the competition.

Uploaded ID documents, passwords, and verification photos are not sold, published, or shared for marketing purposes.

International Access and Hosting

The platform may be hosted, maintained, backed up, or accessed by authorized service providers or administrators from locations outside the participant’s country of registration. Where this occurs, ASHEPA will take reasonable steps to ensure that personal information remains protected and is used only for the purposes stated in this Privacy Policy.

Security Measures

ASHEPA applies reasonable administrative, technical, and organizational controls to protect participant information. These controls may include role-based access, secure passwords, limited administrator access, file access controls, system logs, backups, and integrity review procedures.

No online platform can guarantee absolute security. Participants must protect their login details and report suspected unauthorized access immediately.

Data Retention

ASHEPA may retain participant records for the period necessary to administer the quiz, verify certificates, investigate disputes or suspected fraud, maintain audit records, meet legal requirements, and support future program reporting.

Certificate verification records may be retained for a longer period because they are required to confirm certificate authenticity. Uploaded identity documents and verification photos may be retained only as long as required for verification, integrity review, winner confirmation, dispute resolution, or legal compliance.

Participant Rights

Participants may request access to their personal information, correction of inaccurate information, deletion where appropriate, restriction of processing where applicable, withdrawal of consent where processing depends on consent, and information about how their data is used.

Requests should be sent to Support@ashepa.org. ASHEPA may verify the identity of the requester before acting on any request and may refuse or limit a request where retention is required for legal, security, certificate verification, fraud prevention, dispute resolution, or legitimate administrative reasons.

Children and Underage Participants

The quiz is designed for HSE Professionals and Undergraduate College and University Students. Where a participant is below the legal age of consent or ASHEPA determines that additional consent is required, ASHEPA may request parent, guardian, institutional, or administrative confirmation before allowing continued participation.

Accuracy of Information

Participants are responsible for providing accurate, complete, and current information. False, incomplete, duplicated, or misleading information may affect registration approval, course access, quiz access, certificate issuance, ranking, winner confirmation, award consideration, and continued participation.

Privacy Questions, Corrections, and Requests

Participants may contact ASHEPA to ask questions about this Privacy Policy, request correction of inaccurate records, report suspected unauthorized account access, or raise concerns about how personal information is handled.

Requests should be sent to Support@ashepa.org. ASHEPA may require identity confirmation before responding to a request and may retain records where required for certificate verification, fraud prevention, legal compliance, dispute handling, or legitimate program administration.

Updates to this Privacy Policy

ASHEPA may update this Privacy Policy to reflect changes in the platform, the quiz process, legal requirements, security needs, or administrative practice. The updated version will be posted on the website and will apply from the effective date stated on the page.

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